🔒 Security Policy
1. Purpose
This Security Policy outlines the measures our company takes to protect client information, financial data, and digital assets. It establishes standards for confidentiality, integrity, and availability of all systems and services.
2. Guiding Principles
- Confidentiality: Client data is accessible only to authorized personnel.
- Integrity: Information is safeguarded against unauthorized modification or corruption.
- Availability: Systems and services are maintained to ensure reliable access for clients.
- Compliance: All practices adhere to applicable financial regulations, data protection laws, and industry standards.
3. Data Protection
- Encryption: All sensitive data is encrypted in transit and at rest.
- Access Control: Role‑based permissions ensure only authorized staff can access restricted systems.
- Authentication: Multi‑factor authentication (MFA) is required for internal and client portals.
- Monitoring: Continuous monitoring detects and responds to suspicious activity.
4. Network & System Security
- Firewalls & Intrusion Detection: Network traffic is filtered and monitored to prevent unauthorized access.
- Regular Updates: Systems are patched and updated promptly to mitigate vulnerabilities.
- Backup & Recovery: Secure backups are maintained, with disaster recovery procedures tested regularly.
5. Client Protection
- Secure Portals: Clients access accounts through encrypted, authenticated platforms.
- Privacy Assurance: Personal and financial information is never shared with third parties without consent.
- Fraud Prevention: Transactions are monitored for unusual activity, with alerts and safeguards in place.
6. Employee Responsibilities
- Training: Staff receive regular training on cybersecurity best practices and compliance requirements.
- Confidentiality Agreements: All employees sign agreements to uphold data protection standards.
- Incident Reporting: Employees must report suspected breaches or vulnerabilities immediately.
7. Incident Response
- Detection: Security incidents are identified through monitoring tools and employee reports.
- Containment: Immediate steps are taken to limit exposure and protect client data.
- Notification: Clients and regulators are informed promptly in accordance with legal requirements.
- Recovery: Systems are restored, and lessons learned are integrated into future safeguards.
8. Review & Updates
This policy is reviewed annually and updated as needed to reflect evolving threats, regulatory changes, and technological advancements.